The Receptionist role carries a primary responsibility of establishing a welcoming and professional atmosphere for all NSO visitors. The successful incumbent will have a friendly and outgoing personality, understand the nature of communication appropriate to the visitor, be detail oriented, and enjoy helping others.
ESSENTIAL FUNCTION: Serves all NSO visitors by greeting, welcoming and directing them appropriately; notifies relevant personnel of visitor arrival
Answers the phone and assesses and routes all incoming calls, takes messages, and disseminates information, maintaining a professional and courteous demeanor at all times
Remains alert and sensitive to needs of individuals and or families, who are in need of assistance
Maintains security by following NSO’s safety and security procedures
Assist in the planning, set-up and preparation of meetings and conferences; provides administrative assistance as needed
Interacts with vendors, non-profit service providers, volunteers and the public to answer questions and direct to appropriate internal resource as needed
Manages the boardroom calendar
Coordinates fleet maintenance
Performs other office and clerical tasks as needed for NSO administrative staff
Performs other duties as may be assigned by supervisor
MINIMUM REQUIREMENTS: High School diploma or equivalent. Must possess excellent oral skills. Must possess basic computer skills, software and office equipment knowledge. Experience in general secretarial and/or clerical work. Must have the ability to excel in a diverse, collaborative team environment. Must have the ability to maintain confidentiality.
SCHEDULE: 2 shifts available Monday - Friday: Shift 1 - 8:30am to 1:00pm/Shift 2 - 1:00pm to 5:00pm